Wedding Invitation Contract
This contract (“Agreement”) between CLIENT and Lizzy Sutton Studio (hereafter known as VENDOR) outlines the scope of work and description for event stationery (“Services”).
1. Event Date
This contract outlines the scope of work and description for event stationery (“Services”) for event held on the date listed below.
2. Payment
CLIENT agrees to pay in 50% at the time of purchase for stationery services provided by VENDOR in google document. CLIENT will pay any remaining balances, prior to sending out invitations printed and provided by the VENDOR, or will otherwise forfeit the right to receive the completed work on time.
CLIENT agrees and understands that the remaining invoice total is subject to change during the design process based on whether CLIENT wishes to add or remove items from the scope of the project. CLIENT also agrees that if additional work is requested, VENDOR will be granted extra time to complete the needed work.
CLIENT understands that invite will not be shipped until after all final payments have been made in full. Any delay in payment will result in a delay in shipping of items to CLIENT.
3. Proof Approval
VENDOR is not responsible for errors of any kind on CLIENT-approved proofs. CLIENT shall have at least two other people, aside from CLIENT, review all proofs.
By submitting approval below and agreeing to the terms outlined in the Agreement, CLIENT has verified that there are no spelling errors, design errors, missing information, inaccurate information, or any other mistake on proofs provided by VENDOR.
By submitting approval below and agreeing to the terms outlined in the Agreement, CLIENT consents and agrees that proofs are accurate and ready for printing.
CLIENT understands that after approval is submitted and after this Agreement has been signed, absolutely no further changes can be made to the CLIENT order nor to CLIENT proofs.
In the event of a typo, spelling error, design error, missing information, inaccurate information, or any other mistake on proofs, VENDOR will offer reprints to CLIENT at a reduced rate.
4. Envelope Addressing
If guest addressing and return addressing is added, CLIENT shall be responsible for checking CLIENT’s address list to make sure all addresses are accurate.
VENDOR is not liable for damages if envelope addressing is performed by others.
5. Production
CLIENT understands production takes 5-25 business days and ships afterward via USPS. CLIENT understands that printing shall not start until after all balances are paid, as outlined in section A of this agreement.
CLIENT understands that VENDOR is not responsible for any production delays from the print shop or other manufacturers. VENDOR is not responsible for paper and supply shortages, as these are outside of VENDOR's control. If there is a paper or supply shortage, VENDOR will find a suitable replacement.
Most stationery takes 5 business days to print and ships afterward. CLIENT understands letterpress printing, foil printing, wax seals, lined envelopes, ribbon, and assembly take 5-10 business days to produce and ship afterward. A business day is outlined as Monday thru Friday, between 8am and 5pm, excluding US holidays.
6. Shipping and Delivery
Once the item is shipped to CLIENT, VENDOR shall not be held responsible for damages, loss, or other shipping circumstances. VENDOR is unable to provide tracking updates beyond the information that third-party mail carriers release.
Expedited shipping charges will be billed on the final invoice if incurred. CLIENT will be notified of any additional costs before billing.
7. Assembly
VENDOR includes assembly for lined envelopes. CLIENT understands that any product that does not include the items outlined above will require assembly by the CLIENT. CLIENT can add assembly to their order at any time prior to printing.
8. USPS Mailing Agreement
VENDOR shall not be held responsible for any mailed wedding invitations that are damaged, arrive open on delivery, or are marked “return to sender” by USPS, as they are an independent third party.
CLIENT understands that when mailing event stationery CLIENT should use a non-machinable mail stamp from USPS.
If CLIENT uses their own stamps or chooses not to use a non-machinable mail stamp, CLIENT understands stationery must then be hand-cancelled at the post office.
CLIENT understands that hand canceling at USPS or a non-machinable mail stamp is absolutely required for bulky event stationery, i.e. stationery with belly bands, wax seals, ribbon, lined envelopes and/or two or more detail cards.
VENDOR is not responsible for resending, reprinting or reimbursing invitations or addresses that do not make it to their intended address. As with any mass mailing, it is expected that 1-3% of the mailed pieces may be marked undeliverable. CLIENT may wish to order extra pieces for this reason.
CLIENT understands it can take USPS anywhere from a day to 3 weeks or more to deliver a piece of mail, and it is out of VENDOR’s control.
VENDOR is not responsible for supplying postage stamps to CLIENT.
9. Copyright Ownership
CLIENT will not reproduce, scan in, share or replicate any artwork included in any product received from VENDOR for any reason. CLIENT is responsible for any fees from unauthorized artwork usage.
All proofs and design elements are the intellectual property of VENDOR. Proposals, quotes, and proofs may not be shared, copied, or imitated with or by any person. Exceptions are made only for parties directly involved with CLIENT's wedding, i.e. wedding planner, parents, significant other.
CLIENT understands that any unauthorized use of design elements will result in an invoice from VENDOR for the applicable licensing fees accrued, which must be paid in 10 business days to avoid VENDOR referring the unpaid amount to collections.
VENDOR owns all copyrights in any and all work(s) created or produced pursuant to federal copyright law (Title 17, Chapter 2, Section 201-02 of the United States Code), whether registered or unregistered. Any and all products, whether tangible or intangible, produced or created in connection with, or in the process of fulfilling this Agreement, are expressly and solely owned by VENDOR and may be used in the reasonable course of Vendor’s business. CLIENT acknowledges that VENDOR has the right to also use images, design elements, calligraphy, etc. from any portion of the work for portfolio or marketing purposes. CLIENT may request that VENDOR delay posting photos or imagery publicly until after the event date.
10. Cancelation and Refunds
If CLIENT desires to cancel Services, reschedule Services, or if it becomes impossible for VENDOR to render Services due to the fault of CLIENT, CLIENT shall provide notice to VENDOR as soon as possible. VENDOR has no obligation to attempt to re-book further Services to fill the void created by CLIENT’s cancellation, rescheduling, or no-show if it becomes impossible for VENDOR to provide the Services due to the fault of CLIENT (or parties related to CLIENT).
VENDOR will not be obligated to refund any payments CLIENT has previously paid towards the total cost. CLIENT is not relieved of any payment obligations for cancelled Services or rescheduled Services.
Due to the custom nature of stationery, VENDOR does not offer refunds, returns or exchanges. CLIENT also understands and agrees that VENDOR cannot offer returns, refunds or exchanges of printed materials in the event of cancellations, event changes or any other reason.
11. Production Delays and Out of Stock Items
CLIENT understands that VENDOR is not responsible for any production delays from the print shop or other manufacturers. VENDOR is not responsible for paper and supply shortages, as these are outside of VENDOR's control. If there is a paper or supply shortage, VENDOR will find a suitable replacement.